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The Emblem of the School
Ottawa Islamic School
A learning institution where academic excellence
and personal development come together to help
shape the future scholars and community leaders
Updated and approved on September 7, 2007:
Article 1
1.1 Name: This organization shall be called the Ottawa Islamic School (OIS), herein referred to as the School .
1.2 Type of corporation: The School shall be a Non-profit Corporation.
1.3 Main office : The head office is located in Ottawa, Ontario.
1.4 Mailing address : The mailing address of the School is: 10 Coral Avenue, Ottawa, Ontario, K2E 5Z6
1.5 Mission Statement Ottawa Islamic School is an Islamic institution that provides
students with an environment conducive to the L earning, U nderstanding, F ulfilling
and A chieving their individual and collective obligations in accordance with the Sunni
Islamic religious guidance ( DEEN) and in full compliance with the O ntario
Curriculum.
1.6 Aim: Provide Quality Education and Promote Personal Excellence .
1.7 Objectives:
a. I nstill I slamic V alues such as H onesty, D edication and P atience in all students.
b. D evelop all students in M ind, B ody and C haracter E nveloping I slamic V alues.
c. E ncourage the P ursuit of E xcellence and the I ndulgence to L ife- L ong L earning.
d. E nable students to P roperly D evelop and A spire to R ealize their F ull P otential
e. G room students be R esponsible and C ontributing M embers of both the I slamic
Community and L arger S ociety
Article 2
Membership
2.0 Membership: There shall be two types of memberships :
2.1 Regular Members : These members shall be the parents or guardians of the students enrolled in the School.
2.2 Members for Life : These members shall be:
a. Those individuals who donated five thousand dollars or more to the School in one year.
b. Those individuals who donated seven thousand dollars or more to the School over a period of three years.
2.3 Membership Term:
a. For the Regular Members, the membership term is for a period of one year extending from July 1 st of the previous year to June 30 th of the current year unless their membership is suspended as in Article 2 (2.4) or revoked as in Article 2(2.5).
b. For the Life Members, the membership is permanent unless their membership is suspended as in Article 2 (2.5.c) or revoked as in Article 2(2.5.c). Life Members retain their membership status regardless of their children not enrolled in the School.
2.4 Suspension:
The membership of any member shall be suspended if he/ she fails to pay the School fees for one month.
2.5 Expulsion:
a. The membership of any member shall be revoked if he/she fails to pay the School fees for a period of two consecutive months and his /her children will be expelled from the School.
b. The membership of any member shall be revoked if all of his /her children were expelled from the School.
c. The membership of any member may be terminated on account of any act on his /her part which is found not to be in conformity with the School By-laws. A member may also lose his /her membership for any conduct that creates disorder in the School or any act or behaviour that jeopardizes the reputation of the School.
Article 3
THE GENERAL BODY
3.1 The General Body shall comprise of all members.
3.2 The General Body shall elect the Board of Directors, adopt resolutions, amend the
Constitution and by-laws and, in general, exercise all powers necessary to promote the aims and objectives of the School.
3.3 There shall be at least one Annual General Body Meeting each year in the month of june. The Annual General body Meeting is primarily aimed to:
- Report on the situation of the School during the previous year.
- Plan for the coming school year
- Elect new Board members
- Address issues that require General Body approval such as By-laws amendments, resolutions etc.
3.4 Spe cial General Body Meetings could be called by:
a. Two third (2/3) of the Board of Directors.
b. A written petition to the President of the Board and the Secretary of the Board. The
request has to be made and signed by at least twenty five percent (25%) of the
members.
3.5 The current president of the Board shall chair the Annual General Body Meeting except as in Article 4 (4.8)
3.6 The Quorum for all General Body Meetings shall be two fifth (2/5) of the members.
3.7 Each member in good standing and present during the Annual General Meeting has the right to vote.
3.8 In the case of a two parent members, each parent has the right to cast a vote.
Article 4
ELECTION PROCESS
4.1 The Board of Directors shall appoint an Election Committee from the current Membership of the School. This committee should be formed six weeks before the date of the Annual General Body Meeting.
4.2 The Executive Committee of the Board shall provide all necessary resources and
Information to the election committee, such as:
- Membership list
- Copies of the constitution and By-laws
- Date, time and venue of the meeting
- Any other relevant information and resources
4.3 The Election Committee shall appoint a chairperson among themselves.
4.4 The Election Committee shall inform all members, in writing, of the date, place and time of the Annual General Body Meeting .
4.5 The Election Committee shall inform all members, in writing, of the number of vacancies available to be filled at the Board of Directors. The Election Committee should send the nomination Forms to all members and advice them to submit the names of their nominee(s) two weeks prior to the Annual General Meeting. The Election Committee should specify the due date of the submission.
4.6 The Election Committee should review the submitted names to ensure that they are members in good standing and accordingly create the slate of nominees.
4.7 If more persons are nominated than positions to be filled, voting shall be by ballot.
4.8 The Election Committee chairperson shall chair and coordinate the meeting during the voting process. He /she shall not vote, but in the event of a tie, he/she shall cast the deciding vote.
4.9 Each member present shall vote for a slate of candidates up to the maximum number of vacancies available.
4.10 The Election Committee shall distribute the Ballot Forms to all members present, collect
them, validate them and announce the results. The candidates with the largest number of votes shall be the new members of the Board of Directors.
4.11 If a recount is requested, the Election Committee should adhere to that request and recount the votes.
4.12 The Election Committee should certify the names of the new Board members and destroy
the nomination Forms and the ballots two weeks after the election day.
Article 5
Board of Directors
5.1 Responsibilities:
The Board is the body that holds the legal responsibility of the Ottawa Islamic School. Their job is to govern the School. The Board of Directors shall address the following four main areas of responsibilities:
a. Planning
The Board?s mandate is to regularly assess the situation of the School and set the short and long term plans for the School.
b. Human Resources
1. The Board must ensure that the School has sufficient human resources to implement the School programs and services in an effective manner. Regular consultation should be maintained with the School Principal
2. The Board should develop human resources policies that ensure fair and ethical treatment of the School staff and volunteers.
c. Financial Resources
Operating in the best interest of the School, the financial responsibilities of the Board include, but not limited to, the following four elements:
i) Establish strategic plans to generate funds for the School
ii) Ensure that the financial situation of the School is on track
iii) Ensure that the School fundraising activities are carried out in an ethical and effective manner
iv) Ensure proper accounting procedures are in place and adhered to
d . Legal Responsibility
The Board, being the entity that holds the legal responsibility for the School, is subject to meeting the following legal expectations:
1. Responsibility as an employer:
The Board is the employer of the staff for the School, and thus is responsible that employment related labour laws are complied with.
2 Organization Records:
The Board must maintain the records that must be accessible to the membership, such as:
a. Constitution and By-laws
b. The mission and values
c. Minutes of all Board meetings
d. Major policies and resolutions
e. Proper books of account and financing
f. All legal documents
g Registry of members
A Board of Directors comprised of 7 Directors elected by the General Body, at or after the Annual General Body Meeting, shall govern the Ottawa Islamic School. The Board shall consist of four executives and three members .The President, the vice President, the Treasurer and the Secretary are the executives committee of the Board. At its first meeting, the Board shall elect out of its midst the executive of the Board.
5.3 Eligibility for the Membership of the Board of Directors
Any member is eligible to be a Board member provided that he/she:
a) Meets the eligibility requirements for membership as set out in Article 2 of this By-law
b) Has been a member for at least 10 months by at the end of June of the current academic year or by any other time a member?s eligibility assessment is conducted, which ever comes first
c) Is not an employee of the School
d) Is over 18 years of age
e) Have the necessary skills, commitment and understanding to be effective Board member that can contribute.
f) Does have any accounts that are in arrears with the school
Directors shall hold office for a term of two years except as specified in article 5 (5.4 b) so long as they remain in good standing and are not subject to the terms under Article 2(2.4), 2(2.5) and 5(5.6) of this By-law. However, in order to preserve continuity and retain experience at the Board level, upon the approval of this By-law, the first group of Directors elected will serve their term as follows:
a) The four Directors with the most votes will serve a term of two years each.
b) The three Directors with the lowest votes will serve a one-year term each. They however, could stand for re-election the following year and if elected shall serve a full term of two years unless otherwise removed subject to the Articles of this By-law.
c) Once the first cycle is complete, each Board member elected in a General Body Meeting shall serve a two-year term.
d) No director shall be eligible to serve more than two consecutive terms. A member who has served two full consecutive terms shall not be eligible to serve again as a Director before the passing of two year s .
5.5 Election of the Board Members
Directors shall normally be elected by a majority of the members in attendance at the General Body Meeting following the procedure set out in Article 4 and Article 5(5.7) of this By-law.
5.6 Removal and Vacating an office
A Director shall automatically cease to hold office if:
a) A resolution calling for removal of the Director is passed by a two-thirds majority of the Board of Directors at a meeting duly called for that purpose;
b) The Director dies;
c) The Director submits a written resignation to the Secretary of the Board and accepted by the Board;
d) The Director ceases to be eligible as a member under the terms of Article 2(2.4) and
2 (2.5) of this By-law; or
e) The Director fails to attend three (3) successive meetings of the Board of Directors, unless the Director has been specifically excused by resolution of the Directors.
Any vacancy in a Director position, however caused, may be filled by a majority vote of the remaining Directors so long as a quorum of Directors remains in office. A Director so elected shall remain in office until the next Annual General Body Meeting at, which Directors are to be elected. The Directors shall not fill a vacancy in the manner specified in this clause during the sixty-day (60-day) period immediately preceding an Annual General Body Meeting or Special meeting. If there is not a quorum of Directors, the remaining Directors shall call a General Body Meeting to fill the vacant Director positions. The nominations and election process shall follow the procedure set in Article (4) of this By-law. A Director so elected in a General Body Meeting shall serve a full term.
Regular meetings of the Board of Directors may be held at such times and at such places within the territorial jurisdiction of the School as the Board of Directors may from time to time determine. The Board shall have 10 minimum Regular meetings per year according to the School calendar year.
5.9 Special Board Meetings
Special meetings of the Board, for any purpose, shall be called at any time by the President of the Board, vice -president or by any three Board members. For special meetings, all Board members should be notified of the place, time and purpose of the meeting.
5.10 Meeting by Telephone or Other Electronic Means If all Board members consent, a Director may participate in a meeting of the Board or that of a committee by any communication means that permits all participants to communicate adequately with each other. A Director so participating is deemed to be present at the meeting.
A quorum for a regular meeting of the Directors shall be a simple majority (4 members) of the incumbent Directors provided that at least a majority of the number of Director positions on the Board is occupied. If a majority of the Director positions are not occupied, the Board shall call a Special General Body Meeting to fill the vacant positions.
Resolutions of the Board shall be made by consensus; however, when that is not feasible, decision(s) shall be made by voting. Simple majority shall affirm or reject propositions and /or resolutions.
The Directors shall receive no remuneration for acting as such and no Director shall directly or indirectly receive any profit from his/her position. Directors may receive reasonable compensation for expenses incurred by them in the normal course of their duties sanctioned by the Board of Directors.
5.14 P owers of the Directors
Every Director of the Ottawa Islamic School shall exercise the powers and discharge the duties of his/her office honestly and in good faith. The Directors, acting together in their capacity as a Board, shall have the mandate to:
a) Hire
The Board shall appoint/hire a Principal who will manage the day-to-day operations of the School.
b) Set Remuneration and Fees
To set remuneration and/or fees for employees, contractors and any other agents.
c) Issue Checks
To draw, make, accept, endorse, execute and issue checks and other negotiable or transferable instruments
d) Make Policies, Rules and Regulations
The Board may, by resolution, establish rules, regulations and policies related to the efficient governance, management and operation of the School. Such provisions must be consistent with the Articles of this By-law.
5.15 Limitations of the Powers of Individual Directors
a) No individual Director shall have any authority to act on behalf of the Board with respect to agents or employees of the Ottawa Islamic School except as provided in this By-law or by resolution of the Board. No individual Director shall have any authority to act on behalf of the School with respect to the transaction of the affairs of the School except as provided in this By-law or by resolution of the Board. This means, among other things, that an individual Board member cannot provide direction to the Principal or staff. The only legal authority to provide direction or require information is vested in the full Board.
b) If a Board member is assuming an operational role at the School level because of lack of staff or otherwise, the Board member should recognize that it is not truly a Board function and could easily lead the Board member away from his/her primary responsibilities. In such situations, the operational work of the Board member comes under the authority of the Principal.
The Board of Directors represents the membership of the School and is directly accountable to the said membership. They also have a fiduciary duty to those who provide donations to the School. Each Director of the School shall exercise the powers and discharge his/her duties honestly, in good faith and in the best interest of the School. In connection therewith, the Directors shall exercise the degree of care, diligence and skill that a reasonable and prudent person would exercise in similar circumstances, including reliance on:
a) Financial statements of the School presented to the Director by an officer of the School or a written report of a public accountant or auditor of the School fairly that reflect the financial condition of the School; or
b) A report of a person whose profession lends credibility to a statement made by that person.
The financial year of the Ottawa Islamic School shall begin on September 1 st and end on June 30 th . To insure that the school is adequately prepared for the coming school year, The Board shall plan ahead and include the necessary financial requirement(s) for the months of July and August of each year.
5.18 Banking Arrangements
The President, the Treasurer, and the Principal shall be the signing officers of the School. They shall undertake and manage all School financial transactions. At any given time, no financial transaction, including the Signing of Checks , can be effected without a minimum of two duly authorized officers jointly signing those instruments. These officers so designated shall have, unless otherwise restricted, the power to:
a) Manage and operate the School?s accounts with the banks;
b) Make, sign, draw, accept, endorse, negotiate, lodge, deposit or transfer any of the checks, drafts, acceptances, bills of exchange or orders for the payment of money of the School;
c) Issue receipts for and orders relating to any property of the School;
d) Execute any agreement relating to any banking business.
5.19 Delegation
The Board shall:
a) In the absence of the Principal, delegate the Acting Principal to assume the roles of the Principal as outlined in Article 5(5.18)
b) In the absence of the President, delegate the Vice President to assume the roles of the President as outlined in Article 5(5.18)
c) In the absence of the Treasurer, delegate another Board member to assume the roles of the Treasurer as outlined in Article 5(5.18)
Article 6
Duties of the Board Executives
The President shall be elected, from among the Directors, and shall not be eligible for re-election more than two consecutive terms.
The President shall, along with the Board, generally oversee and supervise the governance of the School. The president is expected to:
a) Assume the leadership role of the Board and develop an effective team work environment;
b) Chair, when present, all meetings of the Board and oversee the work of the committees of the Board;
c) Prevent overlap in the roles of the Board and the Principal;
d) Tackle delicate issues with integrity and fairness;
e) Act as the spokes-person of the Board and School
f) Ensure that the accountability of the Board to the members is adhered to; and communication with the members is adequate and transparent.
g) Undertake such other duties as may be prescribed by the Board.
a) The Vice- President, in the absence of the President, shall assume all the responsibilities of the President as prescribed in Article 6(6.1)
b) Assume such other duties as may be assigned by the Board.
The Secretary shall perform or ensure the performance of all secretarial functions for the Board and its Executive Committee. The Secretary is expected to:
a) Take and distribute the minutes of the Board. The minutes of the Board meetings shall be made available, upon request, to all members.
b) Give all notices required to be given to members, Directors and other parties.
c) Keep or cause to be kept a correct record of the proceedings and transactions of all meetings of the members, the Board and its Executive Committee.
d) Coordinate with the Board members and prepare the agenda of the Board meetings.
e) Assume such other duties as may be assigned by the Board.
The Treasurer shall co-operate with the management of the School and generally ensure the proper transaction of the School?s financial affairs. The Treasurer is expected to:
a) Keep, or ensure the keeping of, full and accurate records of the financial transactions of the School in proper books of account;
b) Ensure that the School funds are deposited in the name and to the credit of the School in such banks, trust companies or other financial depositories as from time to time designated by the Board;
c) Ensure the disbursement of all School funds are managed properly and in accordance with the approved budget and as well transacted in a sound accounting procedure.
d) Assume such other duties as may from time to time be assigned by resolution of the Board.
Article 7
Board Committees
The Board of Directors may, by resolution adopted by the majority of the Board members then in office, designate School committees as need may be. The following represent Standing Board committees:
7.1 Academic and personnel committee
This committee shall be co-chaired by a Board member and the Principal and shall:
a) Report on all educational matters of the School.
b) Recommend educational plans and strategies for the School.
c) Assure that proper hiring procedures are in place and adhered to.
7.2 Outreach and Fundraising committee: this committee shall be chaired by a Board member and shall:
a) Plan and recommend to the Board, and upon approval of the Board, implement all Fundraising activities.
b) Recommend to the Board, and upon approval of the Board, implement all School and Community events.
7.3 Health and Safety Committee: this committee shall be chaired by a Board member and shall:
a) Periodically conduct and document regular inspection of the School facility (Building
Repairs and maintenance, hazardous materials in the School, fire alarms and exits, stairways, first aid equipments etc.
b) Conduct periodic fire drills in the School.
c) Recommend health and safety trainings for the staff.
d) Ensure that the school has three or more certified first aid attendants
e) Monitor and address issues of Health and Safety non-compliance in the School.
f) Recommend and perform such other tasks related to the Health and Safety at the School.
Article 8
The School Principal
8.1 Duties of the Principal
a) The Principal shall be accountable to the Board of Directors for providing the overall direction, control, and coordination necessary for the effective and efficient operations and relevancy of the School?s programs and services.
b) The Principal shall attend meetings of the Board as a non-voting member and shall keep the Board and its committees fully informed of the conditions and operations of the school.
c) The Principal shall participate with the Board and staff in developing long-range plans and objectives and ensure that an effective long range planning process is maintained. He/she shall participate with the Board and staff in setting specific priorities and objectives within the context of the long range plan and develop the operational plan.
d) The Principal shall liaise with the Ministry of Education of Ontario and monitor legislation and policies that could affect the school and recommend action where necessary. He/she shall be the primary contact of the Ministry as per the regulations that govern the private Schools in Ontario.
e) The Principal shall ensure that School is managed in accordance with all legal requirements and with its constitution and by-laws.
f) The Principal shall plan, formulate and recommend programs and services and will ensure a high level of quality is maintained in the delivery of instructional programs.
g) The Principal shall hire, dismiss when necessary, develop and supervise staff, and ensure that regular performance appraisals are conducted three times a year. He/she shall plan for the expansion, growth or reduction of the staff team.
h) The Principal shall obtain maximum utilization of School staff by clearly defining their duties, and establishing their performance standards.
i) The Principal shall develop and present an annual budget to the board for approval and will ensure that effective financial controls are in place so that all school funds, physical assets and other properties are appropriately safeguarded and administered. He/she shall provide the board with financial reports as required.
j) The Principal shall seek and obtain funds from all legal sources for use for activities approved by the Board. He/she shall provide support services to the Board in fundraising activities.
k) The Principal shall establish and maintain contact with stakeholders, including parents, all levels of government, community agencies and organizations.
l) The Principal shall facilitate periodic meetings of Board/staff (and at times, parents, volunteers and donors) to maintain team building and commitment to common cause.
m) Along with the President of the Board, the principal shall act as the school?s spokesperson to the media and shall ensure that the school is visible and has strong public image. This shall be done through regular media promotion, speaking engagements and presence at appropriate public functions.
n) The Principal shall implement an evaluation of the overall performance of the school in order to maintain a high level of quality service.
8.2 Events causing the replacement of the Principal: replacement of the Principal shall be deemed necessary under the occurrence of any of the following:
a) The death or resignation of the Principal.
b) The declaration by resolution of the Board in which the Principal is declared of unsound mind.
c) A resolution of the Board to terminate the Principal due to poor performance.
The evaluation process used for the performance appraisal shall be fair,
thorough and transparent.
8.3 Procedure for replacement of the Principal : in the event that the Principal is to be replaced as per Article 8(8.2), the following procedure shall be implemented:
a) The Board will issue a resolution appointing an acting Principal following recommendation by the Executive Committee of the Board.
b) The Acting Principal shall be appointed for 60 days with possible extension of
an additional 30 days
c) The Board shall appoint a Search Committee to find candidates for a Principal of
the School
d) The committee shall evaluate the candidates? credentials and make a final
recommendation to the Board by 2/3 rd vote of the committee
e) The Board shall accept or reject the Search Committee?s final
recommendation by 2/3 rd vote of the Committee
f) In the event that the Board rejects the Search Committee?s recommendation, the committee must find a new candidate to recommend to the Board, and the process of hiring should be completed within 90 days of the appointment of the Acting Principal
Article 9
Conflict of Interest
All Ottawa Islamic School members, staff and volunteers must abide by the School By-laws and in the course of their duties strive to promote the Mission, the Aim and the Objectives of the School. All members and staff should recognize that the interest of the School supersedes the individual and group interest. To avoid incidents that may breed a conflict of interest, this section of the By-law stipulates:
9.1 A Board member, being in a position of power and trust, should not be involved in
an activity, commitment or self interest that adversely affects, compromises or is in any form or shape incompatible with the obligation that the Board member has to the Ottawa Islamic School.
9.2 A Board member should not be a party of any role leading to the improper financial gain to him/her or his/her immediate family members *
9.3 A Board member cannot be a School staff member at the same time. Board members who wish to apply for staff positions should first resign from the Board.
9.4 A School staff member cannot be a Board member at the same time. Staff
members who wish to become Board members should first resign from their
employment at the School.
9.5 Immediate relatives of the principal of the School or those of a Board member are not eligible to be hired for staff positions at the School.
9.6 Article 9 (9.5) will not restrict the hiring of a relative, or appointment of a board member if it is deemed by the Board of Directors to be desirable and in the best interest of the School . In such situations, the hiring of a relative must be approved by a unanimous agreement of all Board members.
9.7 Article 9(9.5) will not restrict the temporary employment of a relative for summer work placement, work-study, or similar employment lasting not more than four (4) months. Nevertheless, in all instances, there should not be a direct reporting relationship between relatives.
9.8 A Board member whose relative wishes to apply for a position at the School, other than the exceptions noted in Article 9 sections (9.6 & 9.7), must resign from the Board before the relative applies for the position.
9.9 Any existing employment related issues that constitute a conflict of interest as per Article (9.5) in these By-laws should be rectified within two years from the approval date of this By-law.
* An immediate relative is defined as husband, wife, son, and daughter; parent, brother, sister .
Article 10
A uditing
The Board shall annually appoint an auditor to audit the accounts of the School and report back to the Board prior to the next Annual General Body Meeting. The report so issued by the auditor should be an integral part of the Annual Report to be shared with the members at Annual General Meeting.
Article 11
Indemnification
In the course of diligently and honestly discharging the duties of the corporation, every director or officer and his/her executors, administrators and estate shall be indemnified (covered) out of the funds of the corporation against:
a) All costs, charges and expenses whatsoever that the director sustains or incurs in or about any action, suit or proceeding which is brought, commenced or prosecuted against him/her, to which the officer or director is made a party by reason of being or having been a director or officer of the Corporation, or in respect of any act, deed, matter or thing whatsoever, made, done or permitted by him, in or about the execution, in good faith, of the duties of his office or in respect of any such liability;
b) All other costs, charges and expenses which he/she sustains or incurs in or about or in relation to the affairs thereof, including a monetary penalty assessed in a criminal or administrative action or proceeding, provided that the director or officer had reasonable grounds for believing that his/her conduct was lawful. Excepted are such costs, charges or expenses as occasioned by his/her own willful neglect, default or knowingly unlawful act, unless its proved that the director or officer has acted in a manner consistent with the
requirements for due diligence and reasonable prudence as set out in Article 5(5.16) of
this By-law.
c) Subject to the foregoing, no director or officer shall be liable for the acts, receipts,
Neglects or defaults of any other director, officer or employee, or for any other matter permitted or performed by the director or officer in executing the duties of his or her office. However, nothing in this bylaw shall relieve any director or officer from the duty to act in accordance with the Act and the regulations, or from any liability arising from a breach of such a duty.
e) The corporation shall carry such sufficient indemnification insurance in accordance with existing laws, while at the same time taking into account the affordability of the School. Nothing in this by-law shall limit the right of any person entitled to indemnity to claim indemnity apart from the provisions of this bylaw.
Article 12
A mendment of By-laws
The Bylaw of the School not embodied in the letters patent may be repealed or amended by bylaw enactment supported by unanimous consent of each and every Board of Directors of the School signified in writing and shall not hold force and effect until it is sanctioned by an affirmative vote of at least two-thirds (2/3) of the General body meeting at a meeting duly called for the purpose of considering the said by-law. If such by-law enactment is not so sanctioned it shall cease to hold force and effect, immediately the resolution proposing such amendment is defeated.
Article 13
Dissolution
Upon dissolution of the School and after payment of all debts and liabilities, its remaining property shall be distributed or transferred of to other charitable Islamic Schools in accordance with the provisions of the Ottawa Islamic School by-law, the Charities Accounting Act and the Charitable Gifts Act .
Effective Date
This By-law shall come into force when confirmed by the General Body Meeting
PASSED by the General Body Meeting on the ------- day of -------, 200 ---.
Name of the President of the Board Signature
1.---------------------------------- ----------------
Name of the Secretary of the Board
2.---------------------------------------- -----------------
Appendix A
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Board of Directors (Ottawa Islamic School)
Code of Conduct
Ottawa Islamic School Board of Directors are required, under the Code of Conduct, to behave at all times in a way which upholds the Islamic values and the Ottawa Islamic School by-laws.
The Code of Conduct requires that a Board Member must:
? behave honestly and with integrity in the course of membership of the Board;
? act with care and diligence in the course of the membership;
? when acting in the course of Board membership, treat everyone with respect and courtesy, and without harassment;
? when acting in the course of membership, comply with all applicable Ottawa Islamic School by-laws;
? comply with any lawful and reasonable direction given by someone or a group in the Ottawa Islamic School who has authority to give the direction;
? disclose, and take reasonable steps to avoid any conflict of interest (real or apparent) in connection with your membership of the Board;
? not provide false or misleading information in response to a request for information that is made for official purposes in connection with the Board duties and the School administration;
? not make improper use of:
(a) inside information, or
(b) your duties, power or authority,
? at all times behave in a way that upholds the Islamic values, Ottawa Islamic School Bylaws and the integrity and good reputation of the Ottawa Islamic School; |
Appendix B
Board Members expectations
1. Board members are expected to be dedicated to the work of the School and its vision for the future.
2. In addition to attending meetings, board members lend their skills, expertise and talent to the school through Committees and special projects.
3. It is expected that each Board member regularly attend Board meetings and serve in committees.
4. Board members are expected to educate themselves about the School?s history, goals, current operations, policies and concerns for casting an informed vote.
5. Each member of the Board should provide support to the growth of the School.
6. It is expected that Board members would come to meetings prepared, having read the minutes of the previous meetings and other pertinent materials, and would participate in the discussions of all matters before the Board.
7. Board members should always respect confidentiality of the Board discussions.
8. A board member should never seek to impose a personal agenda on the staff of the School or become involved in curricular issues.
9. Board members are expected to be careful against any conflict of interest, whether business related, or personal, in jeopardizing the effective functionality of the Board and the School.
10. All Board members should sign a code of conduct.
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